Camerton & Peasedown Croquet Club

... friendly, welcoming and inclusive

Club Constitution

           Date of adoption: IGM March 2012

        CAMERTON AND PEASEDOWN CROQUET CLUB

                                Red Post Ground, Whitebrook Lane, off Bath Road,

                                           Peasedown St John, Bath BA2 8JH

 

                                                            CONSTITUTION

 

  1. TITLE

1.1           The Club shall be called Camerton and Peasedown Croquet Club, hereafter to be referred to as “the Club”. It shall be affiliated to the South West Federation of Croquet Clubs (SWFCC) and shall become a Member Club of the Croquet Association (CA).

  1. OBJECTS
    1. To promote community participation in healthy recreation by fostering and promoting the sport of croquet providing opportunities for recreation and competition at all levels.

 

  1. MEMBERSHIP
    1. Membership of the Club shall be open to any person completing a membership application form and paying the relevant subscription with any variations as determined by the Annual General Meeting of the Club Members. Different methods of payment may be agreed for Members who are in receipt of specified benefits. All applications should be made to and will be considered by the Executive Committee.

All members shall also be required to pay the relevant subscription to become a Social Member of the Peasedown St John Cricket Club in order to have access to the Main Clubhouse for changing and toilet facilities and refreshments and social events. Such subscriptions will be paid to the Membership Secretary of the Peasedown Cricket Club by the Treasurer of the Croquet Club.

    1. There shall be a number of different classes of membership available. These may include:
      1. Life Member (limited to no more than 10% of the membership)
      2. Senior (i.e. over18) Member (including couples)
      3. Student Member (aged 18 to 24 and in full time education)
      4. Country Member (living over a 30 mile radius from the Club) for whom CPCC is their only croquet club.
      5. Junior Member (aged 10 to 18 years of age and in full time education)
      6. Children under 10 may attend and play if supervised by a responsible adult who must pay a fee as determined by the Club Members at the Annual General Meeting for each visit.
      7. Winter (October to March) membership for players from neighbouring clubs who do not have facilities for Winter play.
      8. Temporary membership for Visitors. The fee for each session and the number of visits permitted will be determined by the members at the Annual General Meeting.

Of these only Life, Senior, Student and Country members are entitled to vote at an Annual General Meeting and are classified as Full Members. All members may attend and speak at an AGM.

  1. OFFICERS
    1. The Executive Officers of the Club shall be as follows:

Chairperson
Secretary                   
Treasurer          

  1. ELECTION OF OFFICERS
    1. All Officers shall be elected at the Annual General Meeting of the Club, from, and by, the full Members of the Club.

5.2           All Officers are elected for a period of one year, but may be re-elected to the same office or another office the following year.

  1. EXECUTIVE COMMITTEE
    1. The affairs of the Club shall be controlled by an Executive Committee comprising the Executive Officers of the Club and up to10 other Members elected from, and by, the Full Members of the Club. The responsibilities of these Members will be decided by the Executive Committee. The Executive Committee shall meet at agreed intervals and not less than four times per year.  It may appoint sub-committees each to be chaired by a member of the Executive Committee who will report to the Executive Committee.
    2. The duties of the Executive Committee shall be:
      1. To control the affairs of the Club on behalf of the Members.

At any meeting a quorum shall be 50% of the elected members of the Committee.

      1. To keep accurate accounts of the finances of the Club through the Treasurer. The club financial year will run from January 1st to December 31st. The accounts should be available for reasonable inspection by Members and should be audited/verified before every Annual General Meeting. The Club shall maintain a bank current account and the following Officers shall be authorised to sign Club cheques: two from the Chairperson, Treasurer, Secretary and Development Officer.
      2. To co-opt additional members of the Committee as the Committee feels this is necessary. Co-opted members may speak but shall not be entitled to a vote on the Committee, unless they have been co-opted to replace a member who has died or has resigned. They shall hold office until the next A.G.M.
      3. To make decisions on the basis of a simple majority vote in which the Chairperson does not vote. In the case of equal votes, the Chairperson shall then make the casting vote.
  1. MANAGEMENT AND PROCEDURES FOR   MEETINGS
    1. The Annual General Meeting of the Club shall be held not later than the end of March each year. 21 clear days written notice shall be given to Members of the Annual General Meeting by circulating a copy of the notice to every member at their home address or email and posting the notice on the Club notice board. Members must advise the Secretary in writing of any business to be moved at the Annual General Meeting at least 15 days before a meeting. The Executive Committee will then agree the agenda and the Secretary shall circulate or give notice of the agenda for the meeting to Members not less than 7 days before the meeting.
    2. The business of the Annual General Meeting shall be to:
      1. Confirm the minutes of the previous Annual General Meeting and any Extraordinary General Meetings.
      2. Receive the audited/verified accounts
      3. Receive the annual report of the Chairperson.
      4. Elect an auditor/verifier.
      5. Elect the Officers of the Club (i.e. Chairperson; Secretary; Treasurer) and other Executive Committee Members. Sub-committee members may also be appointed at this time but may also be appointed at any time through the year as required subject to the agreement of the Executive Committee.
      6. Fix Club subscription rates and any variations thereon. All Annual subscriptions are due on April 1st of each year. A Member who has not paid his subscription by May 1st may at the discretion of the Committee be deemed to have resigned.
      7. Transact such other business received in writing by the Secretary from Members 14 days prior to the meeting and included on the agenda.
      8. Discuss such other business [except business for which an Extraordinary General Meeting is required (e.g. expulsion, dissolution or changes to the constitution) which with the consent of the members present the Chairperson in his/her discretion allows.
    3. Extraordinary General Meetings may be convenedby the Executive Committee or on receipt by the Secretary of a request in writing from not less than 15% of the Full Members of the Club. At least 21 days notice of the meeting shall be given and the business to be considered at the meeting must be specified in the notice convening the meeting.
    4. Nomination of candidates for election of Officers shall be made in writingto the Secretary at least 14 days in advance of the Annual General Meeting date. Nominations can only be made by Full Members and must be seconded by another Full Member.

In the absence of nominations prior to the meeting nominations may be taken from the floor. All nominations must have the consent of the nominee.

    1. At all General Meetings (Annual or Extraordinary) the chair will be taken by the Chairperson, or, in their absence, by a deputy appointed by the Executive Committee or by Full Members attending the meeting.
    2. Decisions made at a General Meeting shall be by a simple majority of votes from those Full Members attending the meeting excluding the Chairperson. In the event of equal votes, the Chairperson shall be entitled to a casting vote or alternatively in his/her discretion he/she may direct a written poll.
    3. A quorum for a General Meeting shall be 30% of Full Members including 50% of the members of the Committee of the Club which must include 2 from the Chairperson, Secretary and Treasurer.
    4. Each Full Member of the Club shall be entitled to one vote on any separate issue at General Meetings.
  1. EXPULSION OF MEMBERS             

A member who is found by vote carried at an Extraordinary General Meeting called in accordance with clause 7.3 to have behaved in a manner likely to bring the club into disrepute or cause substantial prejudice to it may be expelled from the club if:

  1. The resolution is carried by 2/3 of those attending and voting.
  2. This is the only business at the meeting.
  3. Before putting the motion to the vote the member shall have a full opportunity to address the meeting.

The member expelled may appeal by notice in writing sent to the Secretary of the Croquet Association within 14 clear days. The Croquet Association will respond to this appeal according to their procedures which are obtainable from the CA Secretary. Following expulsion any subscription for the whole of that year that has been paid by that member shall be returned.            

9              ALTERATIONS TO THE CONSTITUTION
9.1           Any proposed alterations to the Club Constitution may only be considered at an Annual or Extraordinary General Meeting, convened with the required written notice of the proposal. Any alteration or amendment must be proposed by a Full Member of the Club and seconded by another Full Member. Such alterations shall be passed if supported by not less than 2/3 of those Full Members present at the meeting and voting, assuming that a quorum has been achieved.
An abstention shall be recorded but shall not count as a vote.

10            DISSOLUTION

    1. If at any Executive Meeting of the Club, a resolution be passed calling for the dissolution of the Club, the Secretary shall immediately convene an Extraordinary General Meeting of the Club to be held not less than one month thereafter to discuss and vote on the resolution.
    2. If at that Extraordinary General Meeting, the resolution is carried by at least 2/3 of the Full Members present at the meeting and voting the Executive Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the Club and discharge all debts and liabilities of the Club. Abstentions shall be recorded but shall not count as a vote.
    3.        After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the Full Members of the Club, but shall be given to the Croquet Association or another club with similar sports purposes which is a registered CASC or another club with similar sports purposes which is a charity as declared in the lease agreement with PSJCC